How to Effectively Reorganize Your Schedule When Meetings Are Cancelled

  • Posted by Chrisitna Doel
  • 23 May 2018

An important skill to be learned and which is important for managing a business is the ability to organize your time appropriately. It works both ways, proper management of time both when you are very occupied and when there is less work. And one of the things that you are going to deal with on daily basis is the cancellation of meetings. When meetings are canceled or postponed, many people discover that they have some free time and nothing to do.

if you have ever encountered such a scenario, then you know the utter frustration and boredom that may affect you if you don’t quickly find something else to occupy your mind with. Luckily, there are myriad ways that you can keep yourself busy during these moments of cancellation. The following are some tips on how to effectively spend this time in a positive way.

Tip #1: Focus your attention on other tasks that generate income

Those who always spend their free hours on activates that bring in extra cash have never had an occasion to regret it. You can always find something to do that may add an extra dollar or two to your pocket. It could be making a call to a potential client. Or even following up on the marketing email you sent sometime back. Whatever it is, ensure that you are gainfully engaged instead of just wasting the hour or two you were supposed to have for the meeting.

in such a scenario, a calendar system might come in handy for tracking all your tasks on the schedule. If you have your to-do list with you, you can easily evaluate and find out which are the task with a higher priority than the others. You can then spend the free time in completing these tasks. Always having your calendar of events with you wherever you go will make it easier to for you to slot in an activity when you are free.

Tip #2: Complete that task you have always been postponing.

It sometimes happens that there are activities and tasks that we’re always postponing because we haven’t found time for them. Procrastination is said to be the greatest thief of time.

When a meeting you were prepared forgets canceled, perhaps it would be a great idea to take of such tasks. This is one way of ensuring that the time doesn’t go to waste and you accomplish something at the end of it all.

Tip #3: Go to the next item on your schedule.

A schedule is an important item to have if you wish to be productive at what you do. A well-organized schedule will have a list of activities to do and the time of day when they should be dealt with.

The best and most effective way of reorganizing your schedule in case a meeting gets called off is to just get on with the next task of the day. It would do you a great deal of good if you just focused on the next activity to undertake instead of racking your mind for what to occupy yourself with. Too much guesswork could end up ruining your day, apart from giving you a lot of stress.

Tip #4: Let technology help you out

Technology can also play a crucial role in helping you organize yourself when you find yourself with nothing to do. Several calendar software and phone applications have the ability to reorganize your routine in case there is a disruption.

Such devices make use of real-time data to analyze your schedule in determining which task is more important to you. Based on your history of performing certain tasks, they can help you make up your mind in case you are handling several projects, each of which requires your attention and you are unsure which one to start with.

Tip # 5: Give yourself a break

It could also be a great idea to take some rest when a planned activity doesn’t materialize because of cancellation. This is particularly important if you have gone for a long time while working nonstop. In case you feel that the fatigue is catching up with you, perhaps you could take a well-deserved break to regain some lost energy, even if only for an hour or two.  At the end of it, you will be rejuvenated enough to tackle the next task with gusto.

The capacity to manage your time well, as can be seen, is instrumental in achieving your business and personal goals. It might be difficult to do it effectively at first. But with more time and practice, you will end being good at it. And the results will be evident for all to see.